Design Review Board

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Meticulous care has gone into planning, design and construction of this outstanding community which you have selected to call home. It is important to keep in mind that the criteria set forth in the Arbor Greene Design Review Criteria and Community Standards is intended to create aesthetic continuity between neighborhoods while maintaining environmental quality. This document has been established to provide property owners, architects and contractors with an overall set of parameters as it relates to community specifications, design, rules and regulations.

In accordance with the Bylaws, Article VI, Enforcement, the Design Review Board (as defined in Article IX of the Declaration), in addition to the Board of Directors, is specifically empowered to enforce the Design Review Criteria.

Applications for review are required for any alteration, modification or change to the exterior of your home and/or residential property. The DRB shall use these criteria as guidance in its role as set forth in the Amended and Restated Declaration of Covenant, Conditions and Restrictions (CC&R’s). It is recommended all homeowners, or any duly authorized agent thereof, familiarize themselves with this document, prior to the submission of an application.

All submitted and complete applications shall be considered for review by the DRB at a monthly public meeting. It is recommended, but not required, that homeowners, or their duly authorized agent attend the meeting to provide feedback, if needed. Each application is reviewed and approved or denied by majority vote of the DRB.

In the event the DRB shall fail to approve or disapprove the plans and specifications submitted in final and complete form within forty-five days after receipt of written request for approval or disapproval together with all necessary supporting plans, specifications or information is delivered to the DRB by the owner or the owner’s agent, then such approval of the DRB shall not be required; provided, however, that no building or other structure shall be erected or shall be permitted to remain which violates any covenant, condition or restriction contained in the governing documents, or which violates any zoning or building ordinance or regulation.

The DRB reserves the right to formally place an application on hold for a thirty (30) day period, if it is found that an investigation needs to occur to substantiate a ruling.

Only a homeowner or duly authorized agent of the owner thereof has the right to submit an application for consideration. Applications shall be submitted at least seven (7) days in advance of the next monthly meeting of the DRB, to be considered for review at that meeting. If you have difficulty completing the application, please contact the Property Manager for assistance.

Once your application is received, it will be reviewed for compliance. An incomplete application shall be returned for correction or additional documentation. Surveys, photos, drawings and other back-up documentation are often required. Application instructions provide further guidance as it relates to the project and the Homeowners Checklist will provide a list of required documents.

Once an application is approved or denied by the DRB, homeowners or owner’s agent shall be provided notification of the decision via email. Homeowners, or owner’s agent, are cautioned not to proceed with any work prior to receiving the DRB’s decision.

Applications denied by majority vote may be appealed by the homeowner or owner’s agent who submitted that application. Any owner aggrieved by a decision of the DRB shall have the right to make a written request within thirty (30) days of such decision. Appeals shall be provided in writing to Property Manager for review by the Board of Directors. The determination of the Board of Directors shall be final.

Once an application is approved, homeowners, or owner’s agent has three (3) months to commence the work and six (6) months to complete the work or such other time stated in the approval. Once outside this performance window, the approved application is void. In such case, homeowners or owner’s agent shall submit a new application to the DRB.

After the completion of work, homeowners or owner’s agent shall submit a Notice of Completion (NOC) to the DRB. This notice serves as owner’s representation that the work has been completed as submitted in the application and approved by the DRB. All NOC’s received at least seven (7) days in advance of the monthly meeting shall be considered for ratification by the DRB at that meeting. All NOC submissions require photo evidence of the completed modifications made.

If any property is improved without prior written DRB approval, or which deviates from the written application receiving DRB approval, the homeowner or owner’s agent shall assume the responsibility and expense to restore the property to the original condition in order to remain compliant with these standards.